AI-ENABLED DOCUMENT MANAGEMENT

AI-Powered Documents
Faster Access

KareDocs helps businesses securely store, classify, manage, and retrieve documents from one centralized platform. With AI-powered search, OCR-based indexing, controlled access, and workflow support, your team can save time, reduce manual effort and manage documents with confidence.

See KareDocs in Action See How It Works

✓ AI Search ✓ Smart Indexing ✓ Secure Storage ✓ Controlled Access

152^M

Files Digitized

300^%

Faster Retrieval

70⁺

Enterprise Clients

Years Expertise

📂

10K⁺

Docs/day

🔒

99.9^%

Uptime SLA

Document Repository

KareDocs v4.2 · 3 active users

PDF

Loan_Agreement_VF_2024.pdf

2.4 MB · Edited 2h ago

Approved

DOC

KYC_Checklist_Q1_2025.docx

890 KB · Edited 5h ago

In Review

XLS

Vendor_Invoice_March_2025.xlsx

1.1 MB · Edited 1d ago

Processed

PDF

Compliance_Audit_Report.pdf

4.2 MB · Edited 2d ago

Approved

DOCUMENT CHALLENGE

Still Managing Documents Manually?

Scattered files, slow approvals, manual searching, and uncontrolled access can create delays, errors, and compliance risks. KareDocs helps organizations bring every document into one AI-enabled, secure, searchable, and controlled platform.

Time Lost in Searching

Teams spend valuable time finding the right files across folders, emails, and physical records when AI-powered search is not available.

Limited Access Control

Sensitive documents need proper permission, visibility, and secure access management.

Delayed Approvals

Manual document movement makes approvals, status tracking, and audit history difficult without intelligent workflow automation.

KAREDOCS CAPABILITIES

One AI-Enabled Platform
For Complete Document Control

AI-Powered Enterprise Search

With OCR-based full-text search and intelligent indexing, easily locate documents across departments, repositories, and business contexts in no time.

Smart File Management

KareDocs handles diverse file types including images, documents, media files, and zip files with structured, AI-ready document organization.

Role-Based Access Control

Define granular permissions at folder, document, or field level. Ensure only authorized users can view, edit, or share sensitive documents.

AI-Ready Centralized Repository

A single, secure hub for every document across departments, built for faster access, intelligent search, and full version control.

Compliance & Audit Trails

Every action is logged who accessed, edited, or shared a document and when. Stay audit-ready for regulators, internal teams, and clients.

Version Control

Track every revision of every document. Restore any previous version instantly, compare changes, and maintain a complete edit history.

AI-Assisted Workflow Automation

Automate multi-step approval chains and route documents to the right person at the right time with reduced manual follow-ups.

AI OCR & Intelligent Indexing

Search inside scanned PDFs, images, and forms. Find documents in seconds using OCR, smart metadata, and content-aware AI indexing.

On-Premise & Cloud Deployment

Deploy KareDocs on your own servers or in the cloud. Hybrid models supported. Full data sovereignty with enterprise-grade encryption.

AI-ENABLED DOCUMENT WORKFLOW

How KareDocs Works

Capture & Digitize

Bring all your documents into one system from physical files, emails, uploads, or existing applications. KareDocs makes every document ready for AI-powered indexing, search, and processing.

AI Classify & Structure

Documents are organized using intelligent classification, OCR, and metadata tagging, making them easy to manage without manual effort.

Automate & Process

Streamline document movement with automated workflows for approvals, validations, and processing reducing delays and manual follow-ups.

Store Securely

Approved documents are stored in a highly secure environment with controlled access, version history, and complete data protection whether on premise, cloud, or hybrid. your data stays where you need it.

AI Search & Retrieve in Seconds

Any document can be found in seconds using OCR-based full-text search, metadata filters, intelligent indexing, or saved search queries. Share securely with internal or external stakeholders via permissions-controlled links.

AI-Ready KareDocs Repository

📄

KYC_Customer_0041.pdf

Approved

Today

📋

Invoice_VendorA_Mar25.pdf

Processing

Today

🗂️

LoanAgreement_CF_2025.docx

In Review

Yesterday

📊

AuditReport_Q1_2025.xlsx

Approved

2 days ago

📜

CompliancePolicy_v3.pdf

Active

3 days ago

12,480

Total Docs

98^%

AI Indexed

0.8s

Avg Retrieval

Industries We Serve

KareDocs is live across 8+ verticals

🏦

NBFC & Microfinance

Manage loan files, KYC documents, disbursement records, and NOC workflows — all in one compliant, auditable system integrated with your LOS.

💳

Banking & BFSI

Centralize account opening docs, credit reports, and regulatory filings. Instant retrieval for RBI audits and internal compliance reviews.

🏥

Healthcare

Digitize MRDs, patient records, and consent forms. Ensure HIPAA-aligned access controls and rapid retrieval for clinical staff and auditors.

🏭

Manufacturing

Manage SOPs, quality certificates, supplier contracts, and audit documents. Version control ensures teams always access the latest approved documents.

🏛️

Government Agencies

Digitize physical archives, automate citizen service document flows, and maintain tamper-proof records for public accountability and RTI compliance.

🚚

Logistics

Centralize BOLs, PODs, customs docs, and vehicle records. Automated routing ensures the right document reaches the right person at the right time.

📊

Finance & Accounts

Automate the full AP cycle — vendor invoices, purchase orders, and payment approvals — integrated with ERP for seamless three-way matching.

👥

HR & Administration

Manage employee files, offer letters, appraisals, exit documents, and policy acknowledgements in a secure, searchable, people-ready repository.

AI-POWERED DOCUMENT MANAGEMENT SOLUTION

Your Documents.
AI-Enabled and Under Control.

In most organizations, documents are scattered across emails, shared drives, and physical files. Teams spend hours searching manually, approvals get delayed, and compliance becomes difficult to manage without AI-assisted document intelligence.

This lack of control leads to inefficiencies, errors, and increased business risk.

The Solution — KareDocs

KareDocs is NeoLotex’s AI-powered enterprise document management system designed to bring complete control, visibility, and structure to your documents. It centralizes business documents into one secure platform with AI search, OCR indexing, smart classification, and workflow automation — making them easy to access, track, and manage across departments.

AI-ENABLED KEY CAPABILITIES

KareDocs

AI-ready centralized repository to store and manage all documents in one place
AI-powered document search and retrieval across large volumes
OCR and intelligent indexing for faster document discovery
Role-based access control to secure sensitive information
Complete audit trails for tracking and compliance
Automated workflows for faster approvals and processing
Version control to maintain accuracy and eliminate duplication

Trusted by enterprises across BFSI, NBFC, Healthcare, and Logistics for secure, scalable, and intelligent document management.

Schedule My Demo

TRUSTED BY ENTERPRISES

Trusted byLeading Enterprises
Across India Since 2010

★★★★★

"A partnership defined by innovation, trust, and shared success"

Our entire document management and operations workflow runs on the NeoLotex product suite. They continuously improve their value proposition — supporting multiple OS platforms, enhancing UI, and improving operational controls. We are glad to count them as an important technology partner.

Nikhil Bandi

SVP, CIO & Head of Operations — Vistaar Finance

★★★★★

"NeoLotex has been a reliable partner in our transformation."

Post implementation of KareAP and KareDocs, our vendor onboarding and accounts payable processes have become more streamlined. The automation and real-time insights refined our workflows, reduced errors, and improved efficiency significantly across the organization.

Sridhar Srinivasan

Chief Financial Officer — Azim Premji Foundation

★★★★★

"NeoLotex has been a valuable ally in our journey."

NeoLotex developed a bespoke solution in quick time and helped streamline our complex reconciliation activity. Renjith and his team were ever-willing to make changes and impressed us with the intensity of their focus and professionalism.

Prasad GR

Capital Float

Frequently Asked Questions

Still Have Questions? We’ve Got You Covered.

Quick answers to the most common questions enterprises ask before choosing an AI-powered Document Management System.

KareDocs is NeoLotex’s AI-powered enterprise document management system that centralizes your documents in one secure platform. It helps reduce search time, improve process control, strengthen compliance, and make documents easier to classify, retrieve, share, and govern across departments.

KareDocs can manage contracts, invoices, KYC files, HR records, medical documents, operational documents, audit records, legal files, policy documents, archive files, and many other business-critical records across industries.

Documents can be retrieved in seconds using metadata filters, folder structures, OCR-based full-text search, AI-powered search, and intelligent indexing. This helps teams reduce time spent on manual document lookup and improves everyday productivity.

Yes. KareDocs supports role-based access control, document-level permissions, audit trails, version history, and secure storage options. It is designed for organizations that need strong document governance and tighter control over sensitive information.

Yes. KareDocs maintains audit trails for document activity, preserves version history, and helps organizations stay audit-ready by ensuring documents are organized, traceable, and easier to review during internal and regulatory checks.

Yes. KareDocs can route documents through approval, review, and validation workflows so teams can reduce manual follow-up, eliminate bottlenecks, and improve turnaround time for document-driven processes.

Yes. KareDocs is well suited for document-heavy industries such as BFSI, NBFC, Healthcare, Logistics, Manufacturing, Government, HR, and Finance where secure access, faster retrieval, and better control over records are critical.

Yes. KareDocs supports on-premise, cloud, and hybrid deployment models, giving organizations flexibility based on their infrastructure, security preferences, and compliance needs.

Yes. KareDocs can be aligned with enterprise workflows and integrated with related business applications such as ERP, LOS, CRM, HR, finance, and other operational systems depending on your implementation needs.

KareDocs uses AI-enabled capabilities such as OCR-based search, intelligent indexing, smart classification, and faster retrieval to help users find, organize, and manage documents with less manual effort and better control.

The best first step is to book a demo. NeoLotex can understand your document challenges, business processes, and industry requirements, then recommend the right KareDocs approach for your organization.

AI-Powered Documents
Faster Access